Submitting a W9

Understanding the Need for a W-9 Form

When you own a property and have tenants, managing rental income involves more than just collecting rent. As a property management service, we handle the collection of rent on behalf of property owners like you. An important part of this process involves tax documentation, specifically the W-9 form.

The W-9 form is essential because it allows us to accurately report your earnings to the Internal Revenue Service (IRS). At the end of the year, we use the information you provide on the W-9 to generate a Form 1099. This form reports the amount of rental income you received through us. The IRS requires this to ensure that everyone reports their income accurately for tax purposes.

Where to submit a W-9 Form

For your convenience and security, we recommend using our secure electronic form to provide your W-9 information. This method ensures that your sensitive data is handled safely and efficiently.

Click here to complete the W-9 form

Frequently Asked Questions

1. Do I Need to Submit a W-9 Form for Each Entity?
   
   Yes, you need to submit a separate W-9 form for each entity that receives rental income. Here’s what that means:
   
   Individuals: If you're receiving rental income as an individual, we'll need a W-9 form with your personal Social Security Number (SSN).
   
   Companies or Estates: If the income is paid to a company or an estate, a separate W-9 form is required for each, using their respective Taxpayer Identification Numbers.
   
   If you receive rental income in multiple capacities (for example, individually and through a company), please provide a W-9 for each entity.
   
   
   
2. When Should I Submit the W-9 Form?
   
   We normally request a W-9 form at the beginning of our working relationship or at the start of a new tax year. If you haven’t received a request from our team, it's possible we already have your W-9 form on file. In that case, no further action is needed. However, if your information has changed (like a new address or a change in your business structure), please submit an updated W-9 form.
   
   
   
3. Keeping Your Information Up-to-Date
   
   It’s important to keep your information current. If any of your details change, such as your address or tax identification number, please submit a new W-9 form promptly. This ensures that all tax-related documents we send you are accurate and comply with IRS requirements.